Home Jobs in Namibia - June 2024 Administration Jobs Secretary/Administrative Officer – ANTLER GOLD NAMIBIA (PTY) LTD

Secretary/Administrative Officer – ANTLER GOLD NAMIBIA (PTY) LTD

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Introduction

Antler Gold Inc. (TSXV: ANTL) is a Canadian company, focused on the acquisition and exploration of gold projects in Namibia. Namibia is mining-friendly and lauded as one of the continent’s most politically and socially stable jurisdictions. Antler continues to evaluate new ground with a view to expanding its portfolio throughout Africa

We are looking for a young and energetic person to provide secretarial and administrative services to the Vice President (Corporate and Operational Development) and the Senior Geologists in Windhoek.

Job Description of the Administrator / Secretary:

Operational maintenance of Offices – internal and external

  • Provided assistance with office set-up
  • Plants; carpets
  • Supervising office: cleaner, waste bins, electricity, remotes, keys, queries
  • Official crockery and cutlery
  • Office Alarm System
  • Back-up drives

Provide Secretarial Functions

  • Ensure timeous and professional communication as well as co-ordination of meetings, bookings, agendas, follow-up’s
  • Communicate with company travel agent for arrangement of travel and accommodation bookings
  • Type correspondence, diarise appointments, meetings
  • Checking e-mails regularly during office hours – revert with immediate action / answers / follow-up
  • Scanning, mailing, filing of documents
  • Maintenance of official passports and visas; arrange for letters of invitation; new visa and passport applications.
  • Liaison with public- and civil service sector
  • Liaison with foreign embassies

Perform General Office Administration Functions:

  • Manage the petty cash for all official purchases and expenses
  • Provide administrative functions within the department such as:
    • Stationery orders, business cards
    • Electronic equipment orders i.e. laptops, e-mail addresses, cameras, gps’s and board room requirements
    • Ordering and maintainting of travel medical kits and office medical kits
    • Purchase of office equipment i.e. furniture, white boards
    • Kitchen administration i.e. purchases of consumables, occasional lunch arrangements/food orders, office refreshments, cleaning detergents for maintenance
    • Purchase of electricity for office
    • Courier services for all official parcels
    • Preparation of all expense claims and debit card statements
    • Collect mail from company mail box, distribution
  • Provide the update of record holding system (inventory)
  • Assist with maintenance of company vehicle
  • Maintain and update filing system electronically
  • Ensure tidiness and cleanliness at Antler’s office at all times.
  • Act as chaperone when required
  • Responsible for any general additional tasks related to and generally flowing from the above mentioned tasks and areas of responsibility as and when the need may arise.

Job Requirements:

  • Diploma in office administration or other qualification
  • Minimum of 1 year work experience – Ability to learn fast and grow with the Company
  • Computer literate; Proficient in Microsoft Office Suite, Adobe Reader and other applications
  • Extremely well-organised with problem solving skills.
  • Bi-/Multilingual; Highly proficient in English (verbal and written)
  • Basic mathematic and financial skills
  • Above average communication and human relations skills are essential due to the daily contact with clients, shareholders, management an outside stakeholders.
  • Work independently within given guidelines
  • Work is allocated as required and prioritized by the incumbent
  • The incumbent is required to take charge of the office during the absence of the Managers
  • Absolute confidentiality is required of the incumbent, regarding all documentation worked with, information seen and recorded.
  • Is a team player who is diligent in the execution of all responsibilities and duties and a leader in human relations.
  • Fast learner
  • Valid Namibian Drivers License

Benefits:

  • Opportunity for self-development
  • Company phone

If you think that you are a suitable candidate, apply by sending your CV to:

Email: vacancies@antlergold.com

 

Closing Date: 04 February 2022

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