The incumbent will assist in the procurement process tracking, data collection, procurement reporting and statistics, and facilitate suppliers’ payments of the correct goods and services procured for NIP Ltd.


  • Administers suppliers data base.
  • Administers suppliers contracts validity.
  • Sends approved purchase orders to suppliers, follow up on expected deliveries, back orders and outstanding orders.
  • Matches delivery note, invoices and purchase order in collaboration with Receiving departments ( Stores).
  • Follows up with suppliers on reported discrepancies and takes corrective action with suppliers.
  • Forwards correct verified delivery note, invoice and purchase order to creditors for payment.
  • Ensures that invoices are received within a seven (7) days from date of delivery.
  • Ensures that invoices are forwarded to Creditors department timeously .
  • Acts as a procurement tracker during the Procurement Committee meetings.
  • Presents the latest procurement tracker tool during the Procurement Committee meetings
  • Assist in ensuring that award letters are sent to successful bidders on time and that contracts are signed with suppliers.
  • Maintains proper records of all procurement related documents.
  • Provides input to the drafting and reviewing of policies and procedures.
  • Provides input to weekly/monthly management reports on procurement activities.
  • Assists with tender administration when required.


  • Accredited 3 years national diploma in Accounting, Commerce, Logistics, Purchasing or Business Administration, statistical analysis will be an added advantage.
  • 2 years experience in supply chain management/finance environment
  • Code B Driver’s License
  • Computer literate (MS applications).
  • Proficient in written and spoken English, good communication skills, interpersonal skills, and problem solving skills,
  • Negotiation skills, planning and time management skills
  • Knowledge of the Namibian Public Procurement Act and Regulations will be an added advantage

Closing Date: 08 April 2022

The company ONLy accept applications vis their career portal. Interested candidates can apply via the link below: