Home Jobs in Namibia - April 2024 Namibia Government Jobs Secretary to the General Manager – NATIONAL COMMISSION ON RESEARCH, SCIENCE AND...

Secretary to the General Manager – NATIONAL COMMISSION ON RESEARCH, SCIENCE AND TECHNOLOGY

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Job Specifications:

The primary function of this position is to provide administrative and secretarial support services to the General Manager: Research, Science, Technology & Innovation Coordination and Support, in order to contribute towards the smooth running of the department. To promote professional internal and external communication.

  • Arrange appointments, sets up meetings for the General Manager/Managers, and acquires information with regard to the meeting or appointment to ensure that the manager is well prepared.
  • Arrange and facilitate the necessary travel arrangements for the General Manager/Managers as well as Commissioner.
  • Respond to correspondence on the instruction of the relevant manager
  • Responsible for typing memos, letters, minutes and other documents on instruction of General Managers/ Managers
  • Liaise with staff and public with regard to the General Manager/Managers’ office on own initiative when required or on request of the immediate superior.
  • Schedule daily activities in consultation with the General Managers/ Managers
  • Scrutinise emails, acknowledges receipt, and responds if possible, or refers complex matters to the relevant person within the department.
  • Attend to general secretarial/office administration duties such as photocopying, sending faxes, answering telephone and relaying of messages.
  • Maintain and update filing system
  • Assist other departments in organising events and also participates in events and awareness campaigns
  • Assist in HR administration for the department.
  • Prepares and compiles agendas and minutes of commission meetings.
  • Send correspondence to commissioners and other parties as required.
  • Prepare necessary documents to obtain approval for diarized events to proceed
  • Source a suitable venue for each event.
  • Provide administrative support prior and during events [registration, distribution of documentation, and handling of enquiries]

Minimum Educational Qualifications and Experience:

  • Grade 12 Plus Relevant National Diploma NQF Level 6.
  • At least Three (3) relevant experience in secretary and administration.

Skills and Attributes Required:

  • Must be very flexible, trustworthy, objective and have an independent mind-set.
  • Intermediate computer literate skills (MS Office Package).
  • Good written communication, analytical and interpersonal skills.
  • High level of integrity, numerical and a meticulous eye for detail
  • Attentive to details.
  • Excellent report writing and organizing ability.
  • Must be assertive.

Conditions of Employment:

  • This is a permanent position with an employment agreement.
  • NCRST is an equal opportunity employer.

All applications accompanied by a comprehensive Curriculum Vitae, with certified supporting documents can be submitted as follows:

Email: recruitment@ncrst.na

 

Closing Date: 24 January 2022

 

– Please note that only shortlisted candidates will be contacted, and no documents will be returned.

– Previously disadvantaged candidates are strongly encouraged to apply.

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