Home Jobs in Namibia - April 2024 HR Jobs Human Capital Administrator – NAMIBIA INVESTMENT PROMOTION AND DEVELOPMENT BOARD



Purpose of the Job:

The Human Capital Administrator is responsible for providing human resource management support and facilitating the administration of all human resource functions for the Namibia Investment Promotion & Development Board (NIPDB). Required to facilitate recruitment and selection, salary and benefits administration, employee relations, performance management and administration of HR Policies & Procedures…

Role and Responsibilities:

Recruitment & Selection:

  • Ensure optimal staffing, recruitment and selection processes
  • Oversee and coordinate the recruitment and selection process, design recruitment advertisements, screen applications, compile shortlists, schedule interviews and conduct reference checks and assessments
  • Prepare job offers upon relevant approval, and draft employment contracts for successful candidates and ensure proper sign off
  • Maintain a recruitment database of information on applications and ensure proper recordkeeping thereof
  • Develop and conduct orientation and induction sessions for new staff

Payroll Administration:

  • Facilitate the processing and verification of all payroll data and ensure timeous and effective payment of salaries
  • Ensure that all items on payroll are supported by relevant documents and are properly scrutinized
  • Create and maintain personnel files, update with HR data, and ensure complete and efficient recordkeeping thereof
  • Facilitation of payslip provision, coordinate leave administration and reporting thereof
  • Administer employee’s benefits, compile and submit monthly HR reporting and ensure adherence to all relevant statutory requirements
  • Ensure effective administration and facilitation of staff probation reviews and recordkeeping
  • Assists Manager with the review of HR policies and ensures implementation thereof

Performance Management:

  • Facilitate the performance management process in line with the HR policy, drafting, collating and recordkeeping of forms and documentation
  • Coordinate the revision of job descriptions as and when required
  • Compilation and implementation of training plan and staff development interventions

Organisational Development (OD):

  • Facilitate and administer organisational development initiatives such as change management, training and development, wellness, team building, talent management, etc.
  • Ensure effective recordkeeping and formulating of required documentation
  • Liaise with external providers in regards to OD initiatives

Employee Relations:

  • Coordinate interaction of relevant stakeholders regarding HR matters, reviews and prepares necessary documentation
  • Administers collective agreements between the NIPDB and its employees
  • Prepares bargaining material on behalf of all parties and liaises with all relevant parties and representatives
  • Resolves HR and IR related queries, applying relevant policies, procedures and legislation and referring queries to the Manager where relevant
  • Coordinate and attend to grievances, conducting interviews and assisting with preparation for statements and documentation
  • Facilitate, arrange and advice on disciplinary hearings, appeal healings and attend to conciliation and arbitration cases
  • Undertake other duties as may reasonably be required from time to time

Qualification and Experience Requirements:

  • Degree in Human Resource Management, Organizational Development, Industrial Psychology or a related qualification
  • 5 years’ experience in the human resources management field and in-depth knowledge of relevant legislation related to human resource management
  • Knowledge of HR and Payroll systems
  • Must be computer literate with good working knowledge of Microsoft Office
  • Valid Drivers license is an added advantage

Preferred Skills:

  • Good understanding of the people management rules, regulations and principles including the local Labour laws
  • Ability to work under high work pressure and deliver on timelines
  • Good knowledge and skills of dispute resolution mechanisms
  • Ability to establish and maintain positive working relationships with key stakeholders
  • Strong analytical and conflict resolution skills
  • Accuracy and attention detail
  • Excellent negotiation and positive influencing skills
  • Solid writing, communication, and presentation skills
  • Strong understanding and experience of VET Levy, PAYE, and any other relevant statutory legislation
  • Plan and work in a systematic and organised manner
  • A good understanding of data privacy and confidentiality standards
  • Ethical conduct and high integrity

Closing Date: 11 March 2022 at 12h00




  • Candidates should ensure that all foreign qualifications are evaluated by the Namibia Qualifications Authority (NQA).
  • Required documents for upload/attachment: CV (as one document in PDF Format) and Qualifications (as one document in PDF Format).
  • There is no way to save a form and have a user return to it later without submitting it.


Please enter your comment!
Please enter your name here