Home Jobs in Namibia - June 2024 Procurement Jobs Assistant Procurement Officer (Supplier Relations) – NAMIBIA INSTITUTE OF PATHOLOGY (LTD)

Assistant Procurement Officer (Supplier Relations) – NAMIBIA INSTITUTE OF PATHOLOGY (LTD)



The incumbent will assist in the procurement process tracking, data collection, procurement reporting and statistics, and facilitate suppliers’ payments of the correct goods and services procured for NIP Ltd.


  • Administers suppliers data base.
  • Administers suppliers contracts validity.
  • Sends approved purchase orders to suppliers, follow up on expected deliveries, back orders and outstanding orders.
  • Matches delivery note, invoices and purchase order in collaboration with Receiving departments ( Stores).
  • Follows up with suppliers on reported discrepancies and takes corrective action with suppliers.
  • Forwards correct verified delivery note, invoice and purchase order to creditors for payment.
  • Ensures that invoices are received within a seven (7) days from date of delivery.
  • Ensures that invoices are forwarded to Creditors department timeously .
  • Acts as a procurement tracker during the Procurement Committee meetings.
  • Presents the latest procurement tracker tool during the Procurement Committee meetings
  • Assist in ensuring that award letters are sent to successful bidders on time and that contracts are signed with suppliers.
  • Maintains proper records of all procurement related documents.
  • Provides input to the drafting and reviewing of policies and procedures.
  • Provides input to weekly/monthly management reports on procurement activities.
  • Assists with tender administration when required.


  • Accredited 3 years national diploma in Accounting, Commerce, Logistics, Purchasing or Business Administration, statistical analysis will be an added advantage.
  • 2 years experience in supply chain management/finance environment
  • Code B Driver’s License
  • Computer literate (MS applications).
  • Proficient in written and spoken English, good communication skills, interpersonal skills, and problem solving skills,
  • Negotiation skills, planning and time management skills
  • Knowledge of the Namibian Public Procurement Act and Regulations will be an added advantage

Closing Date: 08 April 2022

The company ONLy accept applications vis their career portal. Interested candidates can apply via the link below:



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